The Scout hands the referrer a stamped envelope addressed to the troop advancement chair asking them to forward the letter in that envelope. The letters are received by the troop advancement chair and assembled with other elements of the Eagle package for submittal to council.
wagionvigil wrote:The Scout hands the referrer a stamped envelope addressed to the troop advancement chair asking them to forward the letter in that envelope. The letters are received by the troop advancement chair and assembled with other elements of the Eagle package for submittal to council.
Adding to the requirements! Nothing like this is required. All they MUST do is list the names etc on the application Anything thing else is adding.
Go by the application that is all you have to do. Period!
If desired by the council, the candidate may be asked to deliver a blank reference form and envelopes to the listed references.
Greater Cleveland Council will not accept an Eagle Application without 5 letters of recommendation attached.
The candidate shall not be required to make a follow-up contact with the reference or submit other reference names. A Scout cannot have a board of review denied or postponed because the council office or council advancement committee does not receive the reference letter forms he delivered.
wagionvigil wrote:Take the application and read it. It does not say anything about letters and the parents will pick up on that. I do not care about what is in 33088 if it is not spelled out on the application it does not exist to a parent or a scout. Unless you want to sit down scout and parents and spell it out and show them in writing.
ACP&P wrote:The 12 Steps From Life to Eagle
The following 12 steps have been outlined to ensure a smooth procedure for the Scout, the unit leadership, the local council, and the volunteers who are to conduct the board of review. Share these steps with each Eagle candidate so that he can fully understand the procedure that must be followed by the Scout, the district, and the council. (These steps, including sub-steps, must be completed in order, by the party directed to do so.)
Step 6. When the completed application is received at the council service center, its contents will be verified and the references contacted. The Scout shall have listed six references (five if no employer, and parent if no organized religious association). (Note: For obvious reasons, the council may not "jump the gun" (i.e., attempt to contact/collect references) until AFTER the ESRA has been submitted to the CSS by the candidate. "Persons" do not become "references" until the candidate has actually submitted them, as such, (on his ESRA) to the CSS.)
The candidate should have contacted individuals listed as references before including their names on the application. (Obviously, this is a matter of "etiquette" and this should always be explained to every candidate (i.e., by the SM or other adult) as to why it's so important to ask a reference, in advance, if s/he would mind being listed as a reference, if contacted... be it for a job, school, ESR, whatever.)
- The council advancement committee or its designee contacts the references on the Eagle Scout Rank Application, either by letter, form, or telephone checklist. (The council determines the method or methods to be used.) (This does not mean the council can modify any other procedures -- it only means "the council determines the method or methods to be used" as to HOW "the council advancement committee or its designee" chooses to contact the references... namely, locally-generated letter, form, telephone checklist, or some combination thereof. Note: "Designee" = adults, not the candidate.)
- If desired by the council, the candidate may be asked to deliver a blank reference form and envelopes to the listed references. (While the candidate "may be asked" by the CAC/DAC to do this, he can not be expected, imposed upon, or required to do so. Period. This is strictly optional, and limited in scope (as noted above and below), to provide the candidate an opportunity to (personally) "deliver a blank reference form and envelopes to the listed references", if the candidate can conveniently (and is willing to) do so, as a matter of convenience to the CAC. Also as noted above and below, this does not, in any way, absolve the CAC of its sole responsibility for contacting the references. And even this method, if used, may not begin until AFTER the candidate has submitted his ESRA to the CSS and its contents have been verified.) Furthermore:
- The candidates should not be involved personally in transmitting any correspondence between people listed as references and the council service center or advancement committee. (The candidate should never, ever be personally involved in handling any correspondence FROM a reference. This specific policy, especially, as well as all the procedures noted herein, are designed to ensure the integrity of the entire process.)
- If the initial reference letter or form is not returned to the council in a timely manner, the council advancement committee must make direct contact with the reference(s) listed on the Eagle Scout Rank Application on its own, by follow-up letter, phone contact, or other methods as it chooses.
- The candidate shall not be required to make a follow-up contact with the reference or submit other reference names.
- A Scout cannot have a board of review denied or postponed because the council office or council advancement committee does not receive the reference letter forms he delivered.
Step 7. .... Reference checks that are forwarded with the application are confidential, and their contents are not to be disclosed to any person who is not a member of the board of review. (Especially the candidate.)
E V Augustine wrote:Hey, if you want to get excited how about requiring the Scout to turn in his blue cards with the Eagle Scout Rank Application so the advancement committee can verify the counselor was registered on the day he signed the card? I can attest that procedure was employed in Columbia-Montour Council (Bloomsburg, PA) in 1970. A check of my old home council web site indicates the practice continues today. Any takers?
Thank you again for your comments,
Eric V. Augustine
RWSmith wrote:There are ways to employ procedures that help the process without interfering with the policies. When you find ways to do so, then by all means, have at it.
E.g., Every candidate should be prepared to present his portion of every blue card (or other verification he may have) for every merit badge listed on the ESRA. (And, he should never let them out of his control because it's the only proof he has that he earned the MB.) That way, if ScoutNet is wrong, then at least Scout has a case.
However, encouraging a Scout to do this, and requiring it are two different things. While the former helps the process, the later interferes with policy, even though it may end up being to the candidate's detriment.
E V Augustine wrote:The process utilized by the Greater Cleveland Council is as follows:
The Scout asks the person for their reference and lists the name, sometimes with contact information, on the rank application. The Scout hands the referrer a stamped envelope addressed to the troop advancement chair asking them to forward the letter in that envelope. The letters are received by the troop advancement chair and assembled with other elements of the Eagle package for submittal to council.
The council service center validates the ranks and merit badges, then checks for completeness. If the package is complete and correct the Council Advancement Chair is contacted by by e-mail. That gentleman comes into the service center to review the submittal and releases the package to the district chair for review and scheduling the board.
Eric V. Augustine
Advancement and Recognition Chair
Dover Rockport District
Greater Cleveland Council
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