They lost my med forms

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They lost my med forms

Postby bidartia » Tue Jul 26, 2016 11:03 pm

Like the subject says, the staff at summer camp lost my personal part A B & C med form. To say the least, Until I wrote the scout executive, the staff didn't do anything. As you can guess, I'm very upset about how the situation was handled by the camp director.(He waited til directed by the S.E.for the council to start call all 37 troops that participated the same session as our troop). As it stands, over 2 weeks, the forms are still lost.

My feeling for this happening to me was the lack of proper controls.

What should of happened but didn't was:
review of scout med forms
collection of med forms, compare to troop roster attending
if all there, put med forms in a reusable envelope
Staff and Troop S.M. sign outside to verify med to roster is the same,
envolope is then put away in med staff cabinet and not touched unless an emergency occurs.
on check out, S.M. verifies all med forms from troop is there.

I would of not known about my missing info until the info was returned to me.

Local council has been somewhat working with me, however, i feel National should be involved in this situation since B.S.A. policy was seriously breached. Any thoughts who I should contact or how I contact national staff. What else should I do?

Crash
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Re: They lost my med forms

Postby Quailman » Wed Jul 27, 2016 2:00 pm

From your post, I am guessing that this was the only set of forms for your troop. Is that true? If that's the case, then the mistake lies in not having copies in the event that they lose your med forms. Even if the process that you outlined is in place, the forms can still get lost. Always keep copies.

Or is there a different issue that I'm overlooking?
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Re: They lost my med forms

Postby bidartia » Wed Jul 27, 2016 10:35 pm

Quailman wrote:From your post, I am guessing that this was the only set of forms for your troop. Is that true? If that's the case, then the mistake lies in not having copies in the event that they lose your med forms. Even if the process that you outlined is in place, the forms can still get lost. Always keep copies.

Or is there a different issue that I'm overlooking?
The issue is not about me not having extra copies, I do. The big issue is breach of my confidential records which is a breach of B.S.A. policy. How the camp director handle the situation was poor example of having to deal with a delicate situation. Really after 1.5 days he had to be told by the scout executive to start calling the other troops that were in the same session? I would of thought that would of been the first thing done once it was brought to their attention.

There was not one simple procedure in place to secure the personal information.
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Re: They lost my med forms

Postby jr56 » Thu Aug 11, 2016 2:40 pm

True, you would not want your med forms to fall into the "wrong" hands. But I really don't see that happening if the worst that could happen is it got inadvertently put in with another troops forms. Sounds like that didn't happen from what you posted. Unless there are PHI thiefs hanging around a scout camp (doubt it). There are other things to get more upset about.
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