Another Camp fee question

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Another Camp fee question

Postby Cowboy » Mon Jan 12, 2009 6:09 pm

Granted that each Troop has different financial means:
For weekend outings do your adult leaders pay for the outing like the boys? Meaning: If the boys are going to use a camping facility for a weekend outing and the fee per Scout for the facilities and food comes to $20, do your adult leaders have to pay this fee also?
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Re: Another Camp fee question

Postby Quailman » Mon Jan 12, 2009 7:03 pm

Yes. Those who drive (usually all adults who go) generally get reimbursed to some extent for gas.
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Re: Another Camp fee question

Postby ronin718 » Mon Jan 12, 2009 7:20 pm

We don't combine the facilities fee and the food cost. We have a set cost for the event, then each patrol is responsible for their own food, and the adults have their own food cost. In the event that the troop covers the food, then it's a single flat cost for every attendee.
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Re: Another Camp fee question

Postby alex gregory » Mon Jan 12, 2009 8:32 pm

Our troop recognizes that adult volunteers are giving up time (often compensated time) and incurring expenses for agreeing to camp with the boys plus the additional time to be YPT trained and everything else that happens in that one hour a week, and the least the troop can do is pay for the adult volunteer's basic camp fee.

The adult "patrol" is responsible for its own menu plan and paying for its own food etc, same as any other patrol. Troop pays for cooking fuel and most "capital" expenses, much of which is used by the adults.

Adult drivers usually work out sharing the cost of gas with the passengers in that car (unless the car is hauling troop gear and reimbursement is appropriate).

The troop pays full cost for all volunteers who agree to spend the entire week of summer camp with the boys which makes the loss of income or vacation time a little bit more bearable.

No matter what your troop does, make sure the process is transparent and fair. Times are tough, and you don't want to drive away volunteers with too much nickle and diming.
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Re: Another Camp fee question

Postby FrankJ » Mon Jan 12, 2009 10:56 pm

We pay the camp fees for summer camp for the adults.

For weekend camp outs, the adults pay the same fee as the scouts. We have recently started reimbursing the drivers $.20 for gas for weekend camp outs.
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Re: Another Camp fee question

Postby biglou » Tue Jan 13, 2009 2:32 am

My Troop pays for the food and associated costs with camping trips and summer camp. Since they pay for the costs, we do not ask for reimbursement for gas for the trip. It is a fair thing that works for us. We usually have 2 leaders spend the day at camp with the Scouts and at night time we rotate around depending on the individual leader. It works, don't ask me how or why, it just does!
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Re: Another Camp fee question

Postby Cowboy » Tue Jan 13, 2009 10:19 am

Thanks for the feedback. Up until this week the adults who have provided transportation (most of the time 40 miles roundtrip) have not been compensated. They have paid the same camp fee and then the food expense was compensated to whoever purchased it. This was just changed last night. We have seen fewer parents willing to participate in the outings as the cost to drive, take time from work (many self employed parents now) and then pay to babysit was becoming prohibitive. Our policy just changed to no fee for the adult leaders, but they pay their own food cost.
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Re: Another Camp fee question

Postby Fibonacci » Tue Jan 13, 2009 11:39 am

Adults pay for very little in our troop. The troop covers the cost for BSA membership, food, outings, summer camp fees, entrance or activity fees, IRS mileage. The only money we've collected from adults lately is for High Adventure. For example, whitewater rafting costs $450 per person (North Idaho Adventure Base); the troop pays the amount of the adult summer camp fee (usually around $90) and the adult participant pays the rest. If we didn't have an adult willing to pay $360, we'd probably need to come up with a new policy.

We instituted this policy when we found there were fewer and fewer adults able to afford to participate. Each driver used to collect money from Scouts for gasoline, but those of us with a gas guzzling truck carrying gear didn't get as much money as those who carried 8 boys, so we switched to a "request the IRS mileage if you want" policy instead. In reality, no one asks for travel money every time, so it works out well.
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Re: Another Camp fee question

Postby smtroop168 » Tue Jan 13, 2009 12:07 pm

My personal policy is to forward all my scouting bills to Wagion! :lol: :lol: :lol:

I do get a lot of ""Return to Sender" mail though. :cry:
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Re: Another Camp fee question

Postby Chief J » Wed Jan 14, 2009 11:47 am

In our troop (and it appears we may be in the minority given the current economic times) requires adults to pay for each outing they attend.

Our standard weekend camping trips are $10 a person and cover food, etc. any additional fees, or admissions are added to this basic $10 and paid by all with one exception. If we haul the Troop Trailer, the adult hauling the trailer does not pay for the trip.

With respect to summer camps fees, our Council provides for the follwoing: up to 15 boys - 2 free adult leaders
16-28 boys - 3 free adult leaders, etc. We determine the total ault camp fee and divide by the number of adults attending, and each adult pays this fee example:
12 boys and 4 leaders for the week. 2leaders are free, the other 2 are $90 each. total adult fees $180 divided by 4 leaders, each leader pays $45.00. If one of these leaders hauls the trailer to and from, then his $45 is paid by the Troop.

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